Meeting Minutes – February 13, 2017

SAA Student Chapter, St. Catherine University

Meeting called to order at 6:05 PM by chapter president Sara Butterfass.

Secretary and Treasurer’s Reports

  • David Norris read a summary of the minutes from the January 9 meeting. Highlights include recaps of December events, finalizing planning for the spring bowling mixer, and long-range event planning for the spring semester.
  • Deb Eschweiler read the treasury report. We are starting the semester with a $262.26 balance. Student groups and professional groups pledged $800 altogether for the spring bowling mixer, along with a last-minute $100 pledge from the Friends of the Library. Any leftover will be split among student groups.
  • One highlight from the SGO meeting (minutes here) is that the positions of president, treasurer, and media relations officer will be opening at the end of the year. Nominations will be in March. They are also starting a new student mentoring program to pair new students with students who are further along in the program. A survey will also be going out about MLIS student business cards. Zach has mocked up a number of designs. Sam Stepp has also reached out to online MLIS programs trying to get students living in the Twin Cities involved with the St. Kate’s program.

Old Business

Spring Orientation – Deb Eschweiler

13 new students for this coming semester. All of the student groups presented, and Deb Eschweiler and Molly Hazelton presented on the SAA chapter.

Spring Bowling Mixer – Heather Carroll

Over fifty were in attendance, and over half were invited professionals. Expenses came in under budget. Some feedback was that we didn’t do enough to thank the sponsors, and feedback from SGO was that everyone loved the venue, and suggested more beverage options, specific parking instructions, thoughts about having it later in February (perhaps a week or so after classes start), along with more structured social “icebreaker” time.

WARM Journal at the RBMS Conference – Heather Carroll

The proposal submitted by Sara and Heather to present at the Rare Books and Manuscripts Section (RBMS) conference in July was accepted.

Related to this is that there will be a forthcoming call for student poster presentations at the MLIS Summit this year on April 24th on work from the 2016 academic year. There will be 1st, 2nd, and 3rd places awarded. As an incentive, the first ten students/teams who sign up will be provided with foam poster board to mount their posters.

New Business

WARM Project Update – Heather Carroll

Heather hopes to start up meetings again in the VRL building, during weeks when classes are not scheduled. We will be starting phase two, which involves cleaning up the metadata harvested in phase one and also gathering contributor contact information to request permission for digitizing and posting content.

Potential Community Project – Heather Carroll

Jennifer Shaw (a St. Kate’s MLIS grad) has a collection of over 50 linear feet at the Minnesota Center for Book Arts that needs to be separated out into artist files. It could start whenever, but ideally as soon as possible. A survey will go out to the SAA group to determine what date/time works for everyone to set as a potential meeting time.

February Event – Heather Carroll

Jessica Faucher, the previous president of the SAA chapter, is willing to do a tour of the General Mills corporate archive on February 24th. 6pm seemed to be the time that works for the most people, but a survey will go out to confirm. Attendees will need to be sure to bring a valid photo ID for security clearance.

Job Seekers Panel – Sara Butterfass

The 2nd annual LIS resume/cover letter workshop and job seekers’ panel will be on March 27 from 6pm-9pm. The ALA student chapter will be co-sponsoring this year.

So far Lisa Callahan, head of archival processing at the University of Minnesota, and Deb Torres are confirmed to be on the panel. Sara is going to reach out to Nick Duncan of MNHS again about participating, and Molly has suggested asking a librarian. The panel will be from 6pm-7pm, and the workshop portion will run from 7pm-9pm. Deb Torres suggested having more professionals available for the workshop portion of the evening to meet with students.

ePortfolio Panel – David Norris

The panel is in the preliminary planning stages, but the date for is set for April 3. It will be as an opportunity to cover the new requirements for the revised ePortfolio and SLOs, and for students to have questions or confusion addressed. Additionally, there will be time for students to meet with faculty members to discuss exhibits for their ePortfolios. So far Joyce Yukawa and Tony Molaro have expressed interest in being on the panel, and David is reaching out to other faculty members who have been involved in the process.

Officer Elections – Sara Butterfass

The call for nominations will go out in March for students to submit others or themselves for officer positions.

Spring Movie Night – Zach Jansen

Zach has found a censorship-related film, Storm Center (1956), with Bette Davis. March 6, 2016 is the tentative date for this movie night.


  • The RBMS Conference will be held June 20-23, 2017 in Iowa City, IA. Registration is currently open, and is $135 for students through May 20.
  • Registration for the 2017 SAA Annual Meeting will open in April. The meeting this year will be held in Portland, OR on July 23-29.
  • The Midwest Archives Conference (MAC) will be held April 5-8 in Omaha, NE. Registration is $50 for students through March 1.

Meeting adjourned at 7pm.

Next meeting scheduled for March 13, 2017 at 6pm.

Members Present

Sara Butterfass, president
Heather Carroll, vice president
David Norris, secretary
Deb Eschweiler, treasurer
Zach Jansen, media relations officer
Ann Arntson
Jason Kanuit
Cydnee Peterson
Sarah Potvin
Nick Riordan
Trish Vaillancourt